Before you send your follow up letter after no response, read this and you will know the best way to do it. The following methods are for follow up letters and will help you avoid confusion.
First off, in this article I am going to talk about the four fundamental letters which you should write when you are asked to respond to a letter. There is no one letter that fits all but the four follow up letters will work for any situation. The following letters will fit specific situations:
Second, in this article I am going to talk about two types of follow up letters. These two types are more common than you might think. This is because it is so easy to get confused about what to do. Here are the two types of follow up letters:
You may have a business who has no web site and they ask you to respond to a letter. The type of follow up letter I am talking about is the one where you use a well thought out description of what you want to accomplish from the letter.
Here is an example: I would send you a letter saying:
“Dear Mr. James, As a thank you for getting back to me, I just wanted to say thank you for not ignoring me and the opportunity for success of doing business with our company has really worked well for us.
I really enjoyed our first letter and feel that I could not have written it better. Please do not hesitate to call me to discuss a second letter if this works out well for you. If not, I suggest you visit your local restaurant or go out with your family.”
Here is a question I always have for someone who has been unsuccessful in any way in their business: How did they end up in a position where they do not know how to start a successful business? It is always the same answer: lack of communication.
Here is another question I always make sure is answered before sending a follow up letter after no response: “In your letter, you have listed a few things you like about us and would like to see us do in the future. What other things should we discuss with you in the future?” Sometimes you can agree on what to discuss, sometimes you cannot.
The main thing you need to remember is that all you want is a phone call. Do not talk to anyone who does not want to talk to you. You never want to treat your customers the way you wish you were treated, so don’t do it!
Now you can be sure that you will get your repeat communication by having an email or a letter. I have also seen many people send a nice letter by telephone. I think it is always a good idea to meet the people who send you the letter and explain how to send your response.
Remember, follow up letters are as important as the letter you send out to people who respond to your ad. You must be sure that you are sending the right message so that you can then build relationships with your customers.