Many people don’t follow up with their letter of request; this is a real shame because the company you’ve sent your letter to may not be able to honor it. It’s important to follow up immediately after you send your letter and make sure that you are following up properly and correctly, otherwise your request may be returned or delayed.
First, you should document the follow up that you did. What do you want the company to do?
You need to include the company’s name, address, phone number, and e-mail address. Send out the letter to the mailing address of the company. Ask if they will be returning your request or asking you to resend it.
If they return your request by mail, make sure you get it in writing. Explain what happened to you and why you felt the need to follow up. How did the meeting go? When was the last time you spoke to the company?
As for the request for follow up, make sure you follow the guidelines in the letter of request. For example, a request to resend a letter may take longer than email because the letter can be read. Give a date for when you would like to have the response.
Make sure you get the approval of the company before you call them. When your company calls you make sure they ask specific questions about your letter and you are ready to answer them. The answers may vary from one company to another. Make sure you know what the company wants before you call them.
The next step is to set a date for when you can call the company. Set a date that you can easily fit into your schedule and know you’ll be available to follow up. If you can’t remember the exact date, try the week of the company’s annual meeting.
The company should be more than happy to give you their number so you can call them. Make sure to remember the phone number to ensure you don’t leave a message. Also, don’t forget to ask if there is a contact form available online or if you need to fax the letter and then email the follow up details.
Follow up carefully after you receive the letter of request from the company. The company might want to meet with you to explain what is happening and give you updates as things progress.
In some cases, the company may not need to talk to you but they might want to meet with you and answer any questions that you have. In any case, make sure to write down your conversation with the company to make sure you wrote down everything clearly.
You may want to get together with other companies that have asked for your letter of request and see if you can see what the reactions are. Get the feelings out of your system as soon as possible and make sure you have some type of follow up plan in place.
When you send your letter of request, remember to write it in detail and provide all of the information you need to get it done. This will help you be more organized and do more research in the future.