When writing a reference letter you need to keep the details about yourself and your qualifications straight. Whether you’re a teacher, a parent, a manager or a potential client, your references want to know that you understand their responsibilities and they will work with you as soon as they can. So you need to follow these guidelines to ensure that your letter is as good as it can be.
When writing a reference letter you should always include your address and telephone number on the letter. This is so your references can get in touch with you easily. You should also include your name and the title of your role in the letter.
If you are trying to sell a product to a client, you will need to start your reference letter by outlining what the product or service is all about. You can either write a personal story about how the product or service can benefit the reader or you can start with a ‘how’ statement. How the reader benefits from the product or service is your goal. If you don’t believe you can do this, you could suggest to your references what sort of training or support they could get from another company.
Asking your references about the product or service before they make an offer is a great way to build trust. Ask them to imagine that they are using the product or service for a specific period of time. Tell them about the ups and downs of the experience, how quickly they achieved success or failure. This will give you valuable insight into your customers and you will be able to take any improvements or changes you make into account when you make your next reference letter.
When writing a reference letter for a job vacancy, you need to put yourself in the position of the employer. Ask them questions about their job description, or how they would like to be treated. You should also ask about the skills, experience and references of the job candidate. Youcan refer to their professional and academic background, but you should not reference any current work experience. This will leave your references feeling they were the only ones who knew your references were highly qualified and your recommendations were not genuine.
References should be thanked for their time and interest in the job, but they shouldn’t be given an incentive for doing so. If you include a compensation figure in your letter, you should mention it only once in the entire letter. The length of your letter should be measured against the period you have been in contact with your references. You should never contact your references more than twice. You can’t just send a reference letter once and expect references to keep in touch with you.
Your references should be offered the chance to take the initiative in reaching out to you. You can request that they provide you with an email address where you can pass on their details. However, if they would prefer to receive an email, you should include a link to their website so they can provide you with their information.
A reference letter sample gives you the exact guidelines to write a letter that gets results. These are great tools for reference letter writers to learn from, and they are also a great way to get your references more involved in your job.